AI in Bidding… What’s Just Hype and What’s Actually Working

AI is everywhere right now. Especially in the world of sales, proposals, and bidding. Every week, someone claims their platform will write your whole response, pick the perfect answer, or deliver a bid in seconds.

It sounds impressive. But let’s be honest… a lot of it is noise.

And for teams who care about winning work the right way, the hype is frustrating. Because underneath it all, there are real tools doing real work. The challenge is knowing where AI adds value and where it just adds confusion.

Let’s break it down.

The Hype: What AI Can’t (and Shouldn’t) Do

Despite the headlines, AI is not a silver bullet. It can’t:

• Understand your win themes or value proposition
• Interpret client relationships or buying dynamics
• Navigate internal politics or stakeholder tensions
• Create persuasive, strategic storytelling on its own
• Replace human judgement, instincts, or bid experience

And if you feed it poor inputs, you’ll get poor outputs.

The Reality: Where AI Is Genuinely Helping

The good news? When used correctly, AI is making a massive difference, especially in time savings, consistency, and accuracy.

Here’s where it works:

• Find the right content fast: Pulls accurate, approved answers from past bids in seconds… no digging required.
• Create strong first drafts: Saves time by generating quality starting points shaped by previous responses.
• Keep formatting consistent: Applies layout, tone, and structure to match your brand automatically.
• Flag compliance issues early: Spots missing sections or off-brand language before submission.
• Guide better bid choices: Helps teams assess which opportunities are worth pursuing… and which to skip.

Used this way, AI doesn’t replace your team… it removes the admin that slows them down.

How Teams Are Using It

Some of the most successful teams I’ve worked with aren’t trying to automate everything. Instead, they use AI as a co-pilot:

• They trust it to surface good content, not to decide final messaging
• They use it to prepare answers quickly, then layer in nuance and tone
• They let it flag gaps or errors, but still apply human review

These are teams cutting bid prep time by 70% or more. Not by taking shortcuts, but by working smarter. Less searching, less formatting, less firefighting. More time spent sharpening win strategies and focusing on the client.

Getting Started Without Overcommitting

If you’re early in your AI journey, keep it simple:

• Start with search: Make your existing content work harder for you
• Clean your library: AI is only as good as the material it pulls from
• Don’t aim for 100% automation: Focus on speeding up the right parts

You don’t need to revolutionise everything overnight. But the sooner you reduce friction, the sooner your team gets back to doing what they do best.

AI isn’t here to replace great bid, proposal & sales professionals. It’s here to support them. To take care of the repetition, the formatting, the content-hunting so they can focus on strategy, clarity, and persuasion.

At Answertree, that’s what we’ve built for. AI that fits around the way real teams work. Fast, accurate, and focused on what matters.

In the end, the teams winning won’t be the ones who use the most AI. They’ll be the ones who use it the most intelligently.