How Calabrio transformed their bid process, achieving a 78% time saving and a 35% efficiency gain versus a legacy competitor.
Calabrio, the leading workforce performance company, wanted to maximise efficiency and save time spent on manual work when collaborating on, completing, and reviewing RFP and RFI documents. After trialling a competitor solution, they turned to Answertree to achieve even greater time savings and optimise their global bid process.
Business Objectives
- Reduce manual effort and increase efficiency.
- Improve collaboration across global proposal teams.
- Enable faster access to knowledge and historic responses.
- Scale bid response capacity without adding headcount.
The Solution
Calabrio selected Answertree for its:
- AI-powered search that located accurate answers from past documents in seconds.
- Intuitive interface that simplified bid management for global teams.
- Ability to build a centralised knowledge base and reduce manual effort.
- Collaboration tools that enabled seamless teamwork across departments.
- Continuous AI fine-tuning to ensure accuracy and consistency across all bid types.
Key Results
- 78% reduction in time spent per bid compared to fully manual processes.
- 35% time savings versus a legacy competitor’s platform.
- Increased team capacity to handle more bids with fewer resources.
- Enhanced collaboration and faster decision-making across global teams.
“The Answertree platform is quick and simple to access and utilise. The search functionality is useful since it allows me to quickly discover the information I need. I really loved the auto-match feature following your second update, which integrated seamlessly with our existing processes.”
Ayush Jadon
RFP Sales and Security
Final Thought: Win Without Burnout
If you’re still relying on siloed teams and spreadsheets, you’ll lose ground... Fast.
You don’t need to work harder. You need to work smarter.
Align your people. Simplify your systems. Use AI and automation where it makes sense. Give your team space to think, not just type.
Don’t miss out on a 78% improvement in your response time and win a lot more bids.
